Employees are the backbone of any organisation and their contentment is one of the primary factors driving growth. Employers not only need to ensure that their employees are happy but also keep them engaged and empowered to give their best. Empowering employees means providing them the freedom and encouraging them to carry out various work-related tasks. This not only motivates them but also gives them a sense of control over their work thereby helping them perform better.
Technological advancements and the use of human resource management information systems have changed the way businesses engage their employees.
How Does an HRMS Help?
Human Resource Management Information Systems are increasingly being used by companies to streamline the process of managing human resources. These systems combine employee information in a single database and use it for management of organisation’s resources, HR processes, measuring employee performances, and rewarding them.
The software can be used for recruitments, payroll services, leave approvals, succession planning, tracking of attendance, career progression, performance reviews, and even the overall maintenance of employee information. The use of automated software does away with repetitive time-consuming tasks and allows employees to focus on other important areas.
Here are some ways in which HRMS software can boost employee engagement and empower them.
Recruitment and Onboarding
The software makes the whole process of recruiting and onboarding streamlined via tools that do away with the lengthy paperwork. Electronic filling in of the forms makes the whole process simple and allows HR personnel to focus on making the new recruits more comfortable in the organisation. Automation of all data also reduces errors.
Quick access to employee information besides the inclusion of social collaboration tools in the software connects the entire organisation. This ensures that employees recognise each other’s contribution thereby encouraging them to contribute further. Employees can also voice their concerns or resolve any problems related to their payroll and other compensation and deduction of taxes and other contributions.
Efficient Payroll Management
HRMS generates detailed reports that aid in the monitoring of employee performance, payroll, attendance, and other parameters. Also, easy visibility and access to compensation, benefits, and employer contributions reassure employees about the organisation’s commitment to them. A global payroll platform enables efficient management of payroll across different geographic locations and in different currencies.
Timely Completion of Projects
An HRMS system aids in sending automatic reminders for project completion dates and other events to the concerned employees. This not only saves time but also helps in timely completion of projects.
Real-time access to current and previous performance ratings of different employees enables employers to take promotion-related decisions easily. HRMS may also include surveys, performance reviews, and peer reviews besides allowing employees to provide feedback on management and other team members, too. This boosts two-way communication and results in increased transparency in all the interactions across the organisation.
The use of a reputed Human Resource Management Information System is critical to engage and empower your employees. Automation of traditional HR transactions to provide greater transparency to all the involved parties and quick access to information aids in better communication. The use of advanced technologies like artificial intelligence and machine learning helps in the smooth functioning of multi-country and multi-currency payroll systems.